ESEAP Conference 2026/Program/Meetups
After traveling across East Asia, Southeast Asia, and the Pacific to gather in Kaohsiung for ESEAP Conference 2026, it feels only natural to make the most of being in the same place at the same time. Beyond the official sessions, there’s always room for more conversations—whether it’s catching up with familiar faces, meeting new collaborators, or diving into topics you didn’t quite get enough time for.
To make that easier, we’ve prepared a cozy Social Room (for up to ~15 people) that you can book to host your own small meetup. Feel free to make something happen!
Social Room Booking Rules
- Each time slot is 30 minutes. A single meetup may book up to two consecutive slots.
- Please complete your booking in the sections below before May 12. Slots are assigned on a first-come, first-served basis.
- After May 12, room bookings can be made at the on-site help desk during the conference.
- Please review existing registrations before signing up. If overlapping topics are identified, the COT will contact you to confirm potential duplicate submissions and may decide to merge or remove sessions as appropriate.
- Once you complete your booking, your meetup will be registered on Eventyay by COT after May 12. Please check Eventyay to confirm your meetup status. Only sessions that appear on the official schedule are considered successfully registered and eligible to use the space. You may still book a room at the on-site help desk during the conference.
Time Slot Registration
Please registration as this format:
- (Title)
- Topic description:
- Target participants:
- Contact person: (Sign as ~~~~)
Example:
- Editing tools hacker meeting
Day 1
10:00–10:30
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10:30–11:00
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11:00–11:30
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11:30–12:00
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12:00–12:30
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12:30–13:00
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13:00–13:30
- ESEAP and a future Wikimania host
- Topic description: Come chat about the future host of Wikimania (years 2028 to 2030). We could discuss the expressions of interest submissions from Australia and Malaysia. Any suggestions, or wild ideas welcome!
- Target participants: This session is open to all conference attendees who had been to our Wikimania journey since 2019 and to any attendee interested to chime in.
- Contact person: — Butch Bustria
13:30–14:00
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14:00–14:30
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14:30–15:00
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15:00–15:30
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15:30–16:00
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16:00–16:30
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Day 2
10:00–10:30
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10:30–11:00
- Wikipedia Asian Month User Group (Asia-Pacific Open Knowledge Association) Signs Memorandum of Understanding with St Aloysius University of India
- Topic description: WAMUG (APOKA) will sign a Memorandum of Understanding (MoU) with Saint Aloysius University to deepen bilateral cooperation and strengthen the development of the school’s WAM programs and activities.
- Target participants: Participation is open to all interested individuals.
- Contact person: Betty2407 (talk) 14:57, 13 May 2026 (UTC)
11:00–11:30
- WMTH Meetup
11:30–12:00
(Please fill in)
12:00–12:30
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12:30–13:00
- Moving beyond the spreadsheet
- Topic description: Accounting software use in Wikimedia Aotearoa New Zealand - Lisa Vice President of the Chapter describes our use of the software Xero. Presentation and discussion.
- Target participants: Comittee members and organisers, treasurers and people who are needing to do financial reports.
- Contact person: Pakoire (talk) 06:14, 9 May 2026 (UTC)
13:00–13:30 (Not available)
 | Not available for reservation: Poster Session |
13:30–14:00
- Can Wikimedia be Cool Again?
- Topic: How do we attract and retain younger Wikimedians in an AI era where online communities compete with creator culture, social platforms, and digital fatigue? This meetup explores emerging community formats such as WikiNights, Wiki Covers Events, and Wiki Heritaste—place-based, culturally rooted activities that prioritize belonging, creativity, and shared experience alongside editing. Let's exchange ideas, experiments, and local adaptations for making Wikimedia communities more socially alive, culturally relevant, and sustainable for the next generation.
- Target participants: Open to all conference attendees who wanted to explore fresh ideas and reimagine Wikimedia community growth through culture, food and nightlife.
- Contact person: Lady01v (talk) 04:51, 7 May 2026 (UTC) Category:ESEAP Conference 2026
14:00–14:30
(Please fill in)
14:30–15:00
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15:00–15:30
How Wikimedia Deutschland can support your Wikidata projects in ESEAP
- Topic description: Come chat with Alan Ang, Senior Partner Manager for Wikidata (WMDE) on anything relating to Wikidata/ Wikibase data partnerships. Topics include internship opportunities at WMDE (for Wikimedian residents in Germany), funding for Wikidata events/ workshops/ projects/ translation, or even support your institutions' data partnership efforts.
- Do come prepared with a wish list for discussion.
- Target participants: This session is open to all conference attendees who want to explore collaboration opportunities with Wikimedia Deutschland for your Wikidata/ Wikibase projects/ activities.
- Contact person: Alan Ang (WMDE) via Telegram or alan.ang@wikimedia.de .
15:30–16:00
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16:00–16:30
- Digital Safety Clinic (Slot 1)
- Topic description: Come chat about digital safety topics and best practices. See also the Digital Security Resources Center.
- Target participants: This session is open to all conference attendees who want explore how to better protect themselves as they participate in Wikimedia project and activities. No prior knowledge is required - whether you are just getting started or looking to strengthen your existing practices, this clinic is for you.
- Contact person: ---MFischer (WMF) (talk) 07:41, 5 May 2026 (UTC)
Day 3
10:00–10:30
(Please fill in)
10:30–11:00
(Please fill in)
11:00–11:30
- Digital Safety Clinic (Slot 2)
- Topic description: Come chat about digital safety topics and best practices. See also the Digital Security Resources Center.
- Target participants: This session is open to all conference attendees who want explore how to better protect themselves as they participate in Wikimedia project and activities. No prior knowledge is required - whether you are just getting started or looking to strengthen your existing practices, this clinic is for you.
- Contact person: ---MFischer (WMF) (talk) 07:41, 5 May 2026 (UTC)
11:30–12:00
Fund for Impact: How to write a successful application for public policy advocacy
- Topic description: This session is designed for a casual conversation about people / affiliates who are keen to put in a grant application related to global advocacy.
- Target participants: Everyone is welcome, from first time applicants to existing applicants. Do come prepared with a wish list for discussions
Contact person: @RJudhistari (WMF) and @JChen (WMF)
12:00–12:30
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12:30–13:00
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13:00–13:30 (Not available)
| Not available for reservation: Poster Session |
13:30–14:00
- Friendship(?) UNO
- Topic description: This session is designed for fun, casual networking through the classic UNO card game. The coordinator will provide one standard, colorblind-accessible UNO deck. Want to start a second table or play a different game? You are highly encouraged to bring your own decks and host a sub-group!
- Target participants: Everyone is welcome, from beginners to professionals. The game will be hosted in English (en-2). Don't worry if you aren't fluent, bluffing and "wild cards" are a universal language!
- Contact person: Wutkh (talk) 13:18, 6 May 2026 (UTC)
14:00–14:30
(Please fill in)
14:30–15:00
- Unpopular random rising thoughts! Bold Lightning Talks
- Topic description: Inspired from Wikimania 2025, we want to hear the bold and popping ideas! Some of us want to share something new but not able to submit the program due to timing. We invite to this session to share “unpopular takes” or “wild ideas” about improving the movement. Whether it's appointing admins by lottery, questioning sacred cows, or challenging beloved slogans, the goal is to stir the pot without spilling it. As long as follow FSC and UCoC and 5 minutes max to each person to speak, it's fine!
- Target participants: Anyone want to share and hear about wild popping ideas.
- Contact person: --*Youngjin (talk)
15:30–16:00
(Please fill in)
Category:ESEAP Conference 2026#Meetups